General Recording Requirements

General Recording Requirements

Document formatting according to Section 2 of Nevada Revised Statutes (NRS) 247.305. An additional $25 fee will be charged for documents not meeting these requirements. Please refer to Required Format for Recording Documents for complete information on this criteria.

Assessors Parcel Number/Grantee's Address

NRS 111.312: A notice of completion, a declaration of homestead, a lien or notice of lien, an affidavit of death, a mortgage or deed of trust, or any conveyance of real property or instrument in writing setting forth an agreement to convey real property must contain: (a) The mailing address of the grantee or, if there is no grantee, the mailing address of the person who is requesting the recording of the document; and (b) The assessor`s parcel number, except on the transfer of water rights, of the property at the top left corner of the first page of the document.

Legal Description

NRS 111.312: If a document that is being recorded includes a legal description of real property that is provided in metes and bounds, the document must include the name and mailing address of the person who prepared the legal description. The County Recorder is not required to verify the accuracy of the name and mailing address of such person. If the document has been previously recorded, the document must include all information necessary to identify and locate the previous recording, but the name and mailing address of the person who prepared the legal description is not required for the document to be recorded. The County Recorder is not required to verify the accuracy of the information concerning the previous recording.

Tax Address

NRS 111.312: A grant bargain or deed of sale, Quitclaim deed, Warranty deed or Trustee`s deed upon sale must contain the name and address of the person to whom a statement of the taxes assessed on the real property is to be mailed.


NRS 247.120: Documents must be clearly readable and capable of producing a legible imaged record. Before accepting a document conditionally, the recorder shall require the person who requests the recording to sign a statement that the person has been advised of the requirements described in this subsection and record the statement with the document.

Documents - Exhibits - Attachments

NRS 239.051, 239.070, 247.110, 247.120: Must be submitted on paper suitable for recording by a method used by the recorder to preserve the records.


Name of parties to be indexed must be contained in the document.

Names Under Signature

NRS 247.190: Names must be printed or typed under all signatures except notaries and witnesses.

Notary Acknowledgment

NRS 111.240 & 111.310, NRS 240.161-169: Documents affecting title to real property must be properly acknowledged. No notary services are available in our office.


Documents should be identified as to the type of document and should be authorized, entitled or required by law to be recorded.

Return Address

A name and address where the document should be sent after recording must be shown on the face of each document.

Note: Enclosing a self-addressed stamped envelope will expedite the return of your document after recording. Please be sure that the address on the envelope matches the address on the face of the document, where the document needs to be returned.


Depending on the type of document, additional requirements may apply.

Nonrecordable Documents

Negotiable instruments (stocks, bonds, money); vital records such as birth or death certificates; and certain other types of documents, such as passports, citizenship papers, copyrights, wills, trademarks or documents not authorized, entitled or required by law, are not recordable.

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